Ph.D. Degree Checklist, Department of Comparative Biosciences, College of Veterinary Medicine at the University of Illinois at Urbana-Champaign

College of Veterinary Medicine at Illinois

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PhD Degree Checklist

Checklist for the Doctor of Philosophy Degree

It is the responsibility of the student to keep this Checklist current and to meet all requirements on time.

1. If the student has not been assigned a major advisor, the student should:

a. Meet with the temporary faculty advisor prior to the first semester of enrollment.

b. Make appointments with faculty members in the appropriate division to discuss the research being conducted in faculty laboratories within the first semester of enrollment.

c. Select a major advisor in consultation with the temporary advisor. This selection must be made and approved by the Department Head prior to the end of the first semester of enrollment.

2. Request the major advisor to form an Advisory Committee. In the Department of Comparative Biosciences, the Advisory Committee shall consist of at least four faculty members including the major advisor. Either the major advisor must serve as the research advisor, or one of the other members of the Advisory Committee must serve in that capacity. At least one member must have a 50% or more appointment from outside the Department. At least two (2) members must have a 50% or more appointment within the Department. The Committee should be formed early in the student's program, typically no later than six (6) months after the time of first enrollment. It can be anticipated that the members of this Committee will also serve as members of the preliminary and final doctoral examination committees. For specific requirements and procedures of the Graduate College regarding Doctoral Examination Committees, see Department office for this document.

3. Request approval of the program of study from the Advisory Committee and submit it to the Department Head. This must be accomplished no later than one year after the time of first enrollment.

4. International students must satisfy the language requirement.

5.  Complete the course requirements for the degree (at least 96 hours).

5. Select Preliminary Doctoral Examination Committee (See Department Office to order this form) and sit for the preliminary examination before the end of the second year of enrollment. This exam consists of: 1) a written and oral comprehensive qualifying examination phase, and 2) a written and oral research prospectus phase. Both phases of the preliminary exam must be completed before the results are forwarded to the Graduate College. The results of the preliminary exam will be reported as (a) pass, (b) fail, or (c) deferred (see Attachment E, this document). At least one year must pass between the preliminary and final examinations.

6. Apply for graduation. Doctoral degrees are conferred in May, October, and December. In order to receive a degree, a student must follow the procedures outlined in The Doctoral Degree Deposit Process section of Chapter 4 of the Handbook for Graduate Students Preparing to Deposit, and be on the graduation list for the appropriate graduation date. To place his or her name on the list, the student must mark the registration agreement where indicated at the time of registration or complete an application for degree form in the Graduate College Records Office. The deadline for placing a name on the list for each graduation date is noted in the Graduate College calendar.

7. Submit a thesis to the major advisor. This must be done at least four weeks prior to the final doctoral examination. Before typing the thesis, the student should consult the booklet Instructions for Preparation of Theses: How to Deposit a Thesis with the Graduate College and Keep Your Sanity which is available from the Graduate Thesis Office.

8. Select your Final/Dissertation Examination Committee. Request the major advisor, subject to approval of the Department Head, to name your Final/Dissertation Examination Committee and its Chairman (in many instances, this committee consists of the members of the Advisory Committee). Submit the thesis to the members of the Final/Dissertation Examination Committee. This must be done at least two (2) weeks prior to the final oral examination.

9. Stand for the final doctoral examination. The Final/Dissertation Examination Committee conducts the final oral examination. In part, this will include a presentation of the thesis research in a departmental seminar. Results of this examination are reported on the appropriate form as (a) approved, (b) approved with suggested changes, or (c) disapprove (see department office to order this document).

10. Submit the final copy of the thesis to the Department's Director of Graduate Studies for format approval. The signed format approval form (order through the Department Office) must be submitted with the thesis to the Graduate College. The Graduate College Thesis Office will reject any thesis which fails to meet Graduate College standards. It is therefore highly recommended that students check the format with the Graduate College Thesis Office before the final copies are made. Neither the Department nor the College of Veterinary Medicine are financially responsible for the production of the thesis.

11. Submit two unbound copies of the approved thesis to the Graduate College. The student should consult the Graduate College calendar or the Graduate College Thesis Office about deadlines for depositing the thesis with the Graduate College. The thesis deposit deadline cannot be extended.

12. Submit one hard cover (blue in color with gold letters on front and spine) bound copy to the student's major advisor and research advisor. It is recommended that the student give a bound copy to each member of his or her Advisory Committee.