2018 CONVOCATION CEREMONY
Eligibility to Participate
Convocation is not a certification of graduation, but rather a ceremony that celebrates your academic achievements. You must satisfy all of your degree requirements before you officially graduate and receive your diploma. You are eligible to participate in both the Commencement and Convocation ceremonies if you have graduated since August 2017 or December 2017 or expect to finish your degree requirements by May 2018.
Campuswide Commencement Ceremony (Memorial Stadium)
The campuswide Commencement ceremony is a large event where multiple colleges come together to celebrate. This ceremony will be held on Saturday, May 12, at 9:30 a.m. in Memorial Stadium. This ceremony is where your DVM degree is actually conferred by the President of the University. This ceremony is a beautiful ceremony with all the pomp and circumstance, as well as beautiful music performed by the Commencement Band. It is a jubilant yet refined atmosphere that you and your families will enjoy and remember. Your attendance is important to the College and the profession that you are joining.
All students who would like to participate in the campuswide Commencement ceremony must register online at go.illinois.edu/register4commencement between March 1 and April 30, 2018.
Please visit the Commencement page for further information:
College of Veterinary Medicine Convocation (Foellinger Great Hall at KCPA)
This event is only for the College of Veterinary Medicine graduates and will be held on Friday, May 11 at 3:00 p.m. in Foellinger Great Hall at the Krannert Center for the Performing Arts. In this ceremony you will march into the auditorium, be hooded, and receive congratulations from the Dean of the College of Veterinary Medicine. This ceremony lasts about 1½ hours. The doors to Foellinger Great Hall open at 2:00 p.m. and tickets will be taken at that time.
There will be a reception at the College of Veterinary Medicine for the graduates and their guests immediately following the Convocation ceremony. This is an opportunity for the graduates to celebrate this joyous occasion with their families and friends. A beautiful display of finger foods will be available (fresh fruit, cheese and crackers, an assortment of pastries and cookies, and drinks). The reception is expected to conclude around 7:00 p.m.
Arrival Time and Location
Graduates should arrive at 2:00 p.m. and report to the Choral Rehearsal Room in the third floor basement level of Krannert. This will give you time to prepare and line-up for the ceremony. Graduates will be addressed by the ISVMA President before marching into the auditorium.
As a graduate, you do not need a ticket; however all guests, including infants and small children, must have a ticket. You will be requested to reserve the number of tickets that you are requesting for both ceremonies. The Office of Academic and Student Affairs (ASA) will have tickets for both the campuswide Commencement ceremony and the Veterinary Medicine Convocation ceremony. Each guest will be required to present a ticket at the door for entry. There is no limit to the number of tickets per graduate for the Convocation ceremony. Ticket information for the campuswide Commencement ceremony is still being finalized.
There are three different ways of choosing someone to hood you for the Veterinary Medicine Convocation:
- We will have the Class of 2017 vote for five faculty members by majority. If you have no preference for who is going to hood you, one of those will be assigned to you. If you want to choose one of these faculty members, please let ASA know as soon as possible.
- You can ask a faculty member of the College of Veterinary Medicine or University of Illinois to hood you. You must fill out the Hooder Information form which can be found on your class website.
- You may ask someone outside the college to do your hooding. The only requirement is that they must have earned a doctoral degree, whether it is a DVM, MD, DDS, PhD, JD, or EdD. Outside hooders can be family members, mentors, colleagues, spouses or significant others that ALREADY HAVE THEIR TERMINAL DEGREE. You must fill out the Outside (Non UIUC faculty) Hooder Information form found here.
Can my mom and dad hood me?
If they both hold earned doctorates, under certain circumstances, we will agree to let two people hood the graduate at the Veterinary Medicine Convocation ceremony. Please make sure to contact the ASA office to request if you can have two hooders. Approval is considered on a case by case basis.
It is your responsibility to inform the ASA office that you have asked a faculty member or someone outside the college to hood you by returning the hooder form. If you do not submit this form, your hooder will not receive a letter which gives specifics of his/her role and information on how to order their regalia.
You do not need to pay for a faculty member’s regalia. The University takes care of that expense for them. You do not have to pick up the faculty member’s regalia. It is delivered to the ASA office. The faculty member is responsible for picking up his/her academic regalia from the ASA office.
If your hooder is not a member of the Illinois faculty they will be required to order their academic regalia online here. Your hooder can pick up and pay for their regalia rental or you can pick up and pay for it when you pick up your own. Payments can be paid with cash or check (no credit cards).
Regalia (Cap and Gown) Ordering and Return Information
Approved regalia must be worn by all participants in the college Convocation and campuswide Commencement ceremony. Herff Jones is the supplier of rental regalia for the ceremonies.
Online: Graduates may order rental academic attire online at Herff Jones from January 9 through April 13 until 10:00 p.m. CT. (Note: When the clock strikes 10:01 p.m., the website will automatically shut down.)
Herff Jones is offering a ship-to-home option for all student regalia. The deadline to select this option is March 22, 2017. Students who have their regalia shipped must prepay with a credit card online. An additional shipping fee on top of the rental will be incurred. (Note: Once the clock strikes 10:01 p.m., the website will automatically shut down.)
Late Online: Between Friday, April 14 through Wednesday, April 26 until 10:00 p.m. CT, students may order “late” regalia online. A $20 late fee on orders placed after April 13 will be in effect. Any student who thinks he/she might participate is urged to place an order. There is no charge for academic attire which is not picked up during distribution.
In person: Students may also order academic attire in person in the Author’s Corner, Illini Union Bookstore (2nd floor). For your information, the schedule is:
Wednesday, March 29: 10:00 a.m. to 3:00 p.m.
Thursday, April 13: 10:00 a.m. to 3:00 p.m.
Wednesday, April 26: 10:00 a.m. to 3:00 p.m.
Distribution of student regalia will be at the Activities and Recreation Center (ARC), Gym 1, 201 East Peabody Drive, Champaign, at the following times:
Wednesday, May 10: 11:00 a.m. to 6:00 p.m.
Thursday, May 11: 11:00 a.m. to 6:00 p.m.
Friday, May 12: 11:00 a.m. to 6:00 p.m.
Return academic regalia to the ARC at the following times:
Saturday, May 13: 12:00 p.m. to 7:00 p.m.
Sunday, May 14: 10:00 a.m. to 10:00 p.m.
Monday, May 15: 9:00 a.m. to 5:00 p.m.
Late Return: Participants who do not return their academic attire before 5:00 p.m. on Monday, May 15, at the ARC are responsible for returning it directly to the Illini Union Bookstore between 9:00 a.m. and 4:00 p.m. on Tuesday, May 16 through Friday, May 19. Herff Jones will assess a late charge of $5.00 per day to participants returning academic attire late.
Stole of Gratitude
The Stole of Gratitude is optional. You can purchase the stole of gratitude for $25 during distribution. The Stole of Gratitude is worn by Bachelor students during the ceremony. After the ceremony, the new graduate may present the Stole of Gratitude to someone who provided extraordinary help or support (i.e. parents, relatives, or mentors who have helped with wisdom, words of support or with financial assistance). Immediately after graduation, the graduate may take the stole from around his/her neck and place it around the neck of the recipient. More than one stole may be worn during Convocation, symbolizing that there are multiple people destined to receive Stoles of Gratitude.
Phi Zeta Members can pick up Phi Zeta Cords from the ASA Office starting May 1. The cords are yours to keep.
Photography During Convocation Ceremony
While we have no objections to family and friends photographing and videotaping the College Convocation ceremony, there have been complaints in the past about people blocking the view of others. As a result, we ask that guests remain seated or stand in one of the designated areas for documenting the ceremony. Guests can go to the front row of the Great Hall to take photographs of students walking across the stage receiving their diploma. There will be a professional photography company, GradImages®, on site who will provide on-line images for graduates and family to order prints up to two years after the event.
Please click the link below to register for ordering information to be sent directly to you:
For the campuswide Commencement ceremony on Saturday, parking is available in many university lots around the stadium (excluding 24-hour rented parking spots). For the Veterinary Medicine Convocation, parking is available in the Krannert Center parking garage. Please click the link below for accessibility assistance:
For the ceremony at Krannert Center, guests who are unable to climb stairs will need to arrive by 2:30 p.m. to ensure main floor seating. For your guests who have special seating requests (wheelchairs, sight or auditory needs, etc.), please call Nicholas Puddicombe at the Krannert Center for the Performing Arts at 217-244-0572 or e-mail him at firstname.lastname@example.org, and he will be happy to help with seating arrangements. Accessible seating is available at Memorial Stadium. Guests should approach the stadium via Portal 1 on Kirby Avenue and enter Gate 24. See an usher once inside the main gate.
Diploma Information (Mailing Address and Name)
Because it is not possible to process grades and prepare degree lists by Commencement weekend, diplomas will be mailed by mid-July. The primary address that will be used to mail your diploma is the “Diploma Address.” If the diploma address is unavailable, it will be mailed to the “Mailing Address.” Students should check and update their “Diploma Address” through the link below:
Name Change: Information on changing your name to the version which will appear on your diploma and transcript can be found by following the link below.
If you have questions about your diploma, please call the Office of the Registrar at 217-333-0210.
Before ordering your transcripts, please check Student Self-Service to see if your degree has been posted. The first degree upload will occur in late May, so check after that date.
Please read the information on this page carefully. If you have unanswered questions about convocation, you may reach the Office of Academic and Student Affairs at 217-265-0380 or email@example.com.
The ceremony will be available for live streaming for those who are unable to attend. The broadcast will start at approximately 2:55 p.m. Central Time on Friday, May 11th, 2018.
GradImages® will be there to capture your images during the ceremony. Don’t forget to Pre-Register prior to the event to share your photos with loved ones and to receive a coupon code for $5 off an order of $25 of more!